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Your election
reflects the trust and confidence of your fellow bowlers.
Your position is important!
As president, you
have various duties that must be performed. These duties
can be found in the USBC Playing Rules Book. (Ref. USBC
Rule 102c)
One of your primary duties is protection of your league funds.
A financial loss could result in your suspension from USBC
if proper procedures are not followed.
Each month, you, as President, must personally verify the
bank balance. (An in-center banking service may be
used. However, the center must comply with USBC
procedures in handling league funds under the bond program.)
To qualify for 100 percent protection of league funds under
this program:
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An account must be
opened in the name of the league
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Deposits must be
made within one week of receipt
-
TWO elected league
officials must co-sign for all withdrawals including all
checks written
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The president must
personally verify the bank balance each month, performing
the necessary arithmetic to identify any discrepancies that
may exist. A helpful form can be found on bowl.com on the
rules page under additional resources.
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Two members of an
immediate family cannot serve as president or vice-president
and secretary-treasurer or treasurer of the same league or
co-sign for withdrawals from a league account
To further protect your league funds, an audit committee is
required. This committee (appointed by you) checks the
treasurer's records at various times to verify incomes,
expenditures and balances. Your job is to make sure the
committee is doing their job.
The Bonding/Burglary and Holdup Insurance Policy is unique.
The policy covers ONLY LEAGUE OFFICERS for a shortage
attributable to dishonesty or improper handling of league
funds and one week's receipt (maximum $2,000) when funds are
taken through FORCIBLE ENTRY into the premises or locked
receptacle or when the money is taken from an officer or agent
of the league by VIOLENCE or THREAT OF VIOLENCE. (Please
refer to the USBC Playing Rules Book for more information
regarding your duties and the Bond Program.)
If a loss is discovered, DON'T LET IT GROW! Immediately
report any discrepancy to your league's board of directors.
Then contact the Greater Buffalo USBC Association at
716-668-4222, and USBC Headquarters (1-800-514-2695 or email
to bonding@bowl.com) for guidance.
Another primary responsibility is to preside at all league
meetings. As president, you chair the meetings and
should prepare an agenda, with the help of the secretary,
outlining the scheduled business. Some of the types of
meetings you may have to conduct include:
Organizational - League rules are reviewed and adopted
Protested/Disputed Games - All written protests are decided by
the board at a league meeting
Dismissal from Office or League - League officers can be
dismissed and suspended from office or an individual removed
from the league by following the procedures in Rule 115a.
Nonpayment of League Fees - Individuals behind in league fees
can be dismissed and suspended from membership when the league
follows the procedures in Rule 115b.
League Elections - Elections of new officers. The
meeting is conducted at the end of the season unless the
league rules specify another time.
Once you open the meeting, have the secretary call the names
of the officers and team captains to record who is present and
determine if a quorum is present. Then follow your
agenda to help make the meeting smooth and efficient.
As chair, it is your job to keep order in the meeting.
Remind individuals that only one person should be speaking at
a time so that all members can participate and hear.
Remember, any motion requires a second. When voting, the
league can vote by voice, hand, or ballot. If a motion
does not receive a majority vote, the motion is lost.
Know your responsibilities as league president, enforce the
rules and the whole league will have an enjoyable season.
If you have any questions, we are here to help and can be
reached at 716-668-4222 (Greater Buffalo USBC Association) or
1-800-514-BOWL, ext. 3155 or by e-mail at
Rules@bowl.com
(National USBC). |
